Gmail has a handy feature called "Send and Archive" that increases the speed you can process your Email.
Gmail is one of the most popular Email systems out there because it is part of the great Google Apps suite, it's easy to use, and (most important for many people), its free!
But as with most Email systems, many people don't take advantage of all of it's available features.
Google also has a way of sometimes "hiding" some of their features (often in their secret "Labs" settings), or adding features into the product without very much notice.
This post will look at one hidden but helpful feature, "Send and Archive".
The way most people Archive their Emails is from their Inbox.
They Send off their Emails.
Then they determine they no longer need to keep it in their Inbox.
So they scroll-up to the top of their Inbox and select the “Archive” button (See Screenshot below).
What the “Archive” button does is it removes the “Inbox” label from the Email.
This gets it out of the Inbox view but the Email is still stored in Gmail.
But this is often a two-step process for most people.
"Reply" to the Email.
Scroll-up and select “Archive”.
Read another Email... ..."Reply", "Archive".
....."Reply", "Archive" ...."Reply", "Archive" ...."Reply", "Archive"...
You get the idea....
But there is a way to make replying to Emails and Archiving them even more efficient in Gmail.
Enable the “Send and Archive” feature.
This feature is not turned on by default, but is easy to enable.
How to enable mail "Send and Archive":
Select the “Gear” icon.
Select the “General” tab in Settings.
Scroll down until you find “Send and Archive” and turn it to select “Show”.
Scroll down to the bottom of the Settings screen and select "Save Changes".
Using the Send and Archive Feature:
Now, the next time you reply to an Email, you will see new, blue button at the button for "Send and Archive”. It has the word "Send", a "+" and then the "Archive Symbol" (See screenshot below).
This does in one step what used to take at least two steps.
Now, when you know you are sending your final response to an Email conversation in Gmail, choose “Send and Archive” instead of just “Send”.
This will “Send” your reply and then “Archive” the message at the same time.
What is especially handy is that this feature is right down in your "Reply" screen in Gmail.
You don't even need to scroll-up to the top of the screen to select the “Archive” button.
This makes sense since this is where you will normally be "replying" when you decide you want to "Archive" your response and the whole Email conversation.
And in today’s crazy-busy world, every saved click adds-up!