Doodle State of Meetings Report 2019

 
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State of Meetings Report 2019

Doodle, a company that makes is an online calendar tool for time management, and coordinating meetings, recently published their State of Meetings Report 2019.

For their report, they interviewed over 6,500 professionals across the UK, Germany and the USA that were responsible for creating 19 million meetings arranged through the Doodle platform in 2018.

Here are some of their key findings of their report….

Most Meetings are a big waste of time

  • The average professional has three meetings each week, with an average duration of one hour per meeting.

  • According to the report, 2 of those 3 hours involve “pointless meetings”, which means that two thirds (66%) of all meetings are unnecessary or a waste of time.

  • More than a third (37%) of professionals consider unnecessary meetings to be the biggest cost to their organisation.

Most professionals want face-to-face meetings, preferably in the morning

  • 76% of professionals still prefer face to face meetings, followed by Conference Calls (7%), Video calls (5%), and Instant Messaging (4%).

  • Key reasons given for desiring face-to-face meetings are that 95% of professionals believe it is an effective way of building relationships at work, compared to less than half (47% that said that about instant messaging.

  • Mornings are overwhelmingly the best time to hold a meeting – with 70% of professionals preferring be held between 8am and 12pm.

Although technology has made it easier and easier to meet remotely...there is something particularly powerful associated with individuals coming together to meet face to face. Communication tends to be more rich and nuanced given that verbal and non-verbal cues readily abound… and misunderstandings are a bit easier to avoid. Unlike a virtual meeting where it is easier to hide in the background and multi-task, face to face meetings tend to have more accountability and engagement.
— Steven Rogelberg, Chancellor’s Professor and Professor of Management at the University of North Carolina

The impact of poorly run meetings is Significant, and Highest in the UK.

  • Delving deeper into the specific personal impact, over a quarter (26%) stated that poorly organised meetings impacted their client relationships, while others feel they create confusion in the workplace (43%), and impact their ability to actually do their work (44%).

  • The cost of poorly organised meetings was highest in the UK, where 40% of professionals view it as the biggest cost to their organisation. This compared to 38% in Germany and 34% in the USA.


There are clear reasons for what makes a “good” or a “bad” meetings


Key Traits of Good Meetings

  • Clear objectives (72%)

  • A clear agenda (67%)

  • The right number of people in the room (35%).

Key Issues that cause Bad Meetings

  • People taking phone calls or texting during meetings (55%)

  • Participants interrupting each other (50%)

  • People not listening to the contributions of others (49%)

  • People arriving late or leaving early (49%)

  • People talking about nothing for long periods of time (46%)

The secret of a successful and time-efficient meeting is preparation. The agenda mustn’t be too long. Otherwise there’s a risk of spending too much time on the first items and later items are rushed. The agenda should be circulated well in advance, including the goals of what is expected from the meeting, and specific detail on the subjects and time allocation.
— Dr. Sankalp Chaturvedi, Associate Professor of Organisational Behavior and Leadership at Imperial College London

Meetings can help a group perform beyond the potential of each individual member and result in better decisions, stronger commitment to outcomes, and improved energy.

Well-run meetings can be beneficial ways to communicate information or make decisions that require input from multiple people.

Poorly-run meetings can be ineffective and wasteful, result in poor business decisions, and reflect negatively on you and your organization.

Everyone knows the pains of boring, pointless meetings. They happen every day, but the cumulative effect is frankly shocking! If you aren’t looking to improve the efficiency of meetings at your organisation, you’re wasting an enormous amount of money and time.
— Gabriele Ottino, CEO of Doodle

Use this link to learn more about Doodle

Use this link to download a full copy of the Doodle State of Meetings Report 2019

Do you feel that you waste a lot of time in meetings?

What makes a “good” vs. a “bad” meeting?

 

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